A Guide to Inclusive Language

A Guide to Inclusive Language

Hand taking book from shelf

Words and the way we use them can have a significant impact on others, often without us even realizing it. In this guide to inclusive language, I will share some guiding principles and why it’s important to use inclusive language as much as possible, especially in the workplace.


What is Inclusive Language?

 “Inclusive language acknowledges diversity, conveys respect to all people, is sensitive to differences, and promotes equal opportunities.”

The Linguistic Society of America

There is often a perception that inclusive language is designed for political correctness. However, inclusive language is not just about saying the “right thing,” but rather it’s about respecting all people by acknowledging their specific experiences.


Why Do We Need Inclusive Language?

Language is made by people, so it’s inherently constructed with the biases of people. As a result, English and many other languages are constructed with subtle forms of interpersonal discrimination.

These biases are so ingrained in our language that most the time, we don’t even realize when we are perpetuating them. That’s where inclusive language is important, as it challenges long-held attitudes and habits. By understanding the implications of our words, we can start to dismantle some beliefs that negatively impact others.


The Guiding Principles of Inclusive Language

Inclusive Language is Person-First

What this means is that we place emphasis on the individual, rather than on the individual’s characteristics or identities. We do this because people are people, and no one is entirely defined by any one aspect of their identity. In other words, it’s a way of humanizing our language.

To incorporate person-first language in your everyday communication, you can use “person with” phrases or “person who” phrases.  Of course, there are always exceptions. Person-first language is not always appropriate, and if you’re not sure when to use it, you can ask the person you’re referring to.


Inclusive Language is Specific

The next thing to remember when we’re thinking about inclusive language is that it’s specific. The reason why we need to be specific is that we want to avoid associating people with experiences or identities that aren’t relevant to them. It’s also important not to trivialize someone’s experience by applying it to a larger group. Being specific means we don’t misrepresent an issue or an experience.


Inclusive Language is Evolving

All language evolves over time, so it makes sense that inclusive language evolves too. In particular, our understanding of each other – along with our understanding of how we want to be communicated to and communicated about – changes over time. Thus, the language we use must adapt to reflect this.

The easiest way to use the most relevant terminology is to default to the language that is being used within the communities you’re referring to. My biggest recommendation is to follow activists and grassroots organizations on social media, especially if you’re not part of those communities. That way, you’ll gain more exposure to what is considered inclusive; the more you absorb that, the more available it will be to you when you need it. Again, if you’re unsure of what terminology to use, it’s okay to ask.


Gender Inclusive Language

Binary language implies a “norm” that excludes the full spectrum of gender identity. This has obvious implications for anyone who doesn’t identify with a binary gender. But binary language also has implications even for people who identify as male or female, because binary language makes us think that those two genders are somehow different. There is inherent sexism rooted in binary language, and by using binary language, we perpetuate those stereotypes.

To use gender inclusive language, pay attention to any terminology that refers to only two genders. This is common in pronouns and in occupations. For pronouns, it’s fairly common to assign pronouns to people we’re describing, even though we don’t know what their pronouns actually are.

For example, if you’re describing someone else’s driving, you might automatically assume that the other driver is male (using phrases like “That guy just cut me off!” or “He clearly doesn’t know how to use a turn signal”). Instead, you should default to “they” (“They just cut me off!” or “They clearly don’t know how to use a turn signal”). In this example, it’s not just about creating space for non-binary and trans people. It’s about not perpetuating stereotypes about male or female drivers.

In addition, there are many occupations in English that end in “man” (congressman, mailman, etc.).  There are also several occupations that have different forms to distinguish the gender of the person in the role (waiter/waitress, actor/actress, etc.). Beyond that, there are some occupations that imply gender, even when gender is not an obvious part of the word, such as nurse. In doing this, we create differentiated meanings for men and women in the role. Using inclusive language provides an opportunity to de-emphasize gender.


Additional Resources

I hope this guide to inclusive language has been helpful. For additional resources on inclusive language please see below:








Thomas Bragg (he/him/his) is an Associate at Acceleration Partners and a member of Acceleration Partners’ DEI committee.